How to Identify Sensitive Documents for Shredding

Every organization strives to keep confidential information from reaching the hands of information thieves and scammers. It’s critical to understand the specific documents that carry sensitive business details and put up mechanisms to protect them from creation to disposal.

At the organization, a comprehensive data management process should be set up to guard confidential information in all formats throughout the document’s lifespan. This may include record retention policies and limiting access to certain information. Generally, business shredding is governed by privacy laws and other state regulations. Your business has the legal obligation to safeguard the privacy of employees, customers, and clients through secure document destruction. This may include hard drive destruction and paper shredding services. Consider hiring a reliable document shredding company to avoid data breaches, lawsuits, and penalties. You can find more information online. The Shred-it website may be a good place to begin your research.

Why Hard drive Destruction is Important for your Business

Many business owners assume that simple erasing, wiping, formatting, or degaussing hard drives is adequate. However, as much as these steps are necessary, they still leave your information vulnerable. Some information thieves are experts in document recovery and can still generate sensitive data from these drives.

Hire professional hard drive shredding companies to dispose your drives from redundant or obsolete computers, photocopiers, unused flash drives, and retired servers.

Benefits of Hiring Professional Shredding Companies

• Offer secured chain of document custody
• Regularly schedule pick-ups
• Issue certificate of media destruction for every service
• Shearing services
• Secure material recycling

How to know which Documents should be Shredded Securely

Any organization deals with a pile of information in the day to day operations. But how do you know which documents are sensitive and require professional shredding? Here are the factors to consider:

1) Personal records

Ensure that any document that carries signatures, email addresses, phone numbers, address or names are properly destroyed. Other sensitive data include driver’s license details, social security information, account numbers, tax, legal, and medical information. Even miscellaneous information like travel itineraries, boarding passes, expired visas and passports, PIN numbers and passwords should be securely shredded to protect your employees and staff from identity theft.

2) Corporate Information

Customer and supplier information from various departments like sales and marketing, procurement, research and development, HR, IT, accounting, and corporate and executive information should be secured with the utmost integrity. It’s also advisable to destroy any printed presentations to stop sensitive insider information from leaking into the wrong hands.

3) Banking Data

Keep all financial documentations securely and destroy any archive files that contain ATM receipts, returned checks, stocks and property inventories, investments, statements, and pre-approved credit applications.

4) Retail Documents

Loyalty program information, credit cards, financial statements and receipts, bills, and expired warranties should all be shredded professionally.

Even in a home set up, you should be careful to shred employment information like job applications, performance appraisals, work records, and pay stubs. Educational data like report cards, admission details, and loan information should also be destroyed securely. Be safe by seeking the services of professional document shredding companies in Canada.

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